Computing

Difference between computer file and manual file

Main difference

Manual files are written by hand, whether on paper or computer, regarding anything, while computer files are created by a machine. When it comes to storage, manual files are always stored in hard copy in the form of files or documents in different places while on the other hand, computer files are stored in electronic copy. In addition, as we know that manual files are stored in the form of different tangible files, so if we want to physically transport them from one place to another, they are difficult to transfer and in case of a larger number of files, they are even more difficult to transfer. since we have to carry them everywhere. But in the case of computer files, they can be transferred easily through email and through many other forms electronically, whether they are less or more, so the feasibility factor is higher here. Also, it would take more time to transfer files manually than through a computer. Due to the tangible nature of manual files, maintenance is also difficult as we have to take care of them with respect to many external environmental factors, but it is not so difficult in the case of computer files. As human beings, we tend to commit many errors while writing a file and sometimes we are not able to identify them which later may affect our work but in case of a computer file we do not face such problems as it is a well-designed machine. which corrects them by itself and tells us by highlighting the wrong words. Therefore, the chances of making a mistake while working on a computer are comparatively less than manual filing. When writing a manual file we have to go through different sources, such as books, magazines, research articles and other types of databases that take a lot of time and can delay our work. Usually we have secret manual files which should not be seen by unauthorized people but due to their tangibility factor they can be accessed and destroyed by fire etc. but not in computer files, since they can be protected by passwords and other ways. Also, manual files cannot be destroyed that easily. We have secret manual files that should not be seen by unauthorized people, but due to their tangibility factor, they can be accessed and destroyed by fire etc. but not in computer files, since they can be protected by passwords and other ways. . Also, manual files cannot be destroyed so easily. We have secret manual files that should not be seen by unauthorized people, but due to their tangibility factor, they can be accessed and can be destroyed by fire etc. but not in computer files, since they can be protected by passwords and other ways. . Also, manual files cannot be destroyed so easily.

Comparison chart

computer file hand file
Type
Computer files are transferred electronically. Manual files can be transported by physical means
Longevity
Computer files are difficult to destroy and can last a long time. Manual files can warn and can be easily exhausted by hand.
Access
Difficult to access at all times Easy access when needed
Size
A large amount of information can be stored and transferred It is difficult to store a large amount of information manually.

What is the manual file?

These files are handwritten and are always present in intangible form. Also, they can be stored in different areas like shelves, cabinets, and in a file room, etc. if a person wants to transfer them, he has to take them along the way, which is quite difficult. In addition, they are always present on paper. Manual file maintenance is also a problem and they can also be easily destroyed. Similarly, the chances of making mistakes are quite high in manual files as we are human beings and we tend to make a lot of mistakes. Even when we do make mistakes, erasing them is not done as clearly, so the overall look of the formal document suffers. Also, gathering information is quite difficult and time consuming. Further, As far as the accessibility factor is concerned, people who can see them can easily access them and also people who are not, which is a threat. So they are not so safe.

What is computer file?

Computer files are the type of files that are created on a computer and stored in the form of an electronic copy. These types of files have a lot of protection as they are protected by different passwords and codes. Also, by creating these files, automatic error correction functions can be obtained. And when writing something, be it a research paper or anything that requires information from multiple sources, the job is done quite easily here as the information can be collected from different websites in less time. Destroying computer files is not that easy. These types of files can be transferred in a short time through emails, etc. and a large amount of information can be transferred and sent. What’s more,

Key differences

  1. Manual files can be transported by physical means; computer files are transferred electronically.
  2. Computer files are difficult to destroy; Manual files are easy to destroy.
  3. Manual files are easily accessible; computer files are not.
  4. A large amount of information can be stored and transferred in a computer file; it is difficult to store a large amount of information manually.
  5. Manual files are not convenient to carry; Computer files are convenient to carry.

Final Thought

There are many instances when someone asks you to send a document, there are always two ways to do it, sending something through the computer or sending a hard copy, this and the differences mentioned above should be enough to give a clear idea of ​​what two terms mean and how they differ from each other.

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